Benefits of Outsourcing Data Conversion
What is Data conversion?
Data conversion is the process of converting data from one format to another for ease of maintenance and usage. For example, data can be converted from Text, PPT, RTF, Flash, PDF, Image and Design formats into HTML or other formats as per the business requirement for accuracy and convenience. For ensuring whether data conversion is correct and compatible with the target business systems, the following criteria should be fulfilled-
- Data is converted into a suitable format so it is compatible to the target database
- Data quality and consistency is maintained through the data conversion life-cycle
- Data is transferred and updated in the target database correctly
- Data works in the new environment and database
Since different formats require different technologies and expertise, it is outsourced to a competent data conversion BPO service provider. The outsourcing partner will offer the best quality information which is consistent and reliable.
Objectives for Data Conversion:
Data conversion is done for various purposes. Since businesses will be dealing with different vendors and legacy software, each will require the information in a particular format. Moreover, statutory regulations now require information to be submitted regularly in specific formats. All of this require a competent data conversion consultant who will make sure that the converted data conforms to the business requirements such as:
♦ Digital documents and data in various mediums
♦ Organizing and indexing of data
♦ Data backup and security to prevent data loss or data theft
♦ Data clean-up to remove outdated and invalid data
♦ Formatting and utilizing data for business analytics as per requirement
♦ Ease of availability of valid and current data at all times